Terms and conditions

  1. About the Arts Grants Scheme

    Information about the Arts Grants Scheme, who can apply and what the grants can be used for.

  2. Arts Grants Advisory Panel and Terms of Reference

    Information about the role of the Arts Grants Advisory Panel, the panel composition and when they meet.

  3. The application process of the Arts Grants Scheme

    Information about how Arts Grants applications are assessed and the things you need to do if your application is successful.

  4. Terms and Conditions

    Read and understand the full terms and conditions of the Arts Grants Scheme and the commitments you are agreeing to if your application is successful.

  5. How to apply for the Arts Grants Scheme

    Guidance on how to complete the Arts Grants Scheme Application Form.

  6. Arts Grants awarded in Autumn 2023

    Information about the projects and artists the grants were awarded to in Autumn 2023.

Overall terms and conditions of the scheme

  • Your Arts Grant is to be used for the purpose it is awarded, as described in the offer letter.
  • The Arts Service ask to be kept up to date with information about the progress of your project, including set timelines with clear start and completion dates and times, or if the proposed outcome of the project is likely to change in any way.
  • If the grant is for equipment, you are required to produce a copy of an invoice or receipt at the completion of the project.
  • The grant will be paid in full upon receipt of your signed letter of acceptance, and the following documentation:
    • If applying as a representative of an Organisation: You will need to provide a copy of a recent, redacted bank statement. The bank statement must clearly display the name, address, sort code and account number of the organisation.  You will also need to provide your company registration number. 
    • If you are applying as an individual who is supported by an organisation you will need to provide a confirmation letter or email from your chosen borough based partner organisation that can receive the grant award. We cannot pay grants into a personal bank account.  Your chosen partner organisation will also need to provide the information listed above in the first bullet point.
       
  • You are required to complete an evaluation of the project within six weeks of the project completion date. Gathering participant stories and audience data from your project is a vital part of our programme and, failure to do so may mean that you are ineligible for future funding from the Arts Grants Scheme. Gathering project data also enables the council to advocate for the continuation of the Arts Grants Scheme each year.
  • All projects must be completed within twelve months of the offer letter date. If you foresee that the project will not be completed within this period, please contact the Arts Service.
  • It is a condition of this grant that you comply with any statutory requirements relating to working with children and vulnerable adults and carry out the necessary Disclosure and Barring Service (DBS) checks before appointing staff to work with children under the age of 18 years and vulnerable adults.
  • The Arts Service recommends that any volunteers involved in your project are recruited and managed in accordance with guidance from the Kensington and Chelsea Volunteer Centre.

COVID-19 considerations

It is a condition of this grant that due consideration is given to the risk posed to participants and audience members from COVID-19, so you are required to work in compliance with current Government guidance. Please liaise with the Special Events Team in advance of holding any activity in an outdoor public space, and the Film Office, if you are filming in any public space with a crew of five or more.

Grant repayment

The Council reserves the right to require that the grant is repaid, in part or in full, where:

  • you cease to operate, are declared bankrupt, or are placed into liquidation or receivership.
  • you fail to use the grant for the purpose for which it was obtained, or fail to complete the project within 12 months of the grant award.
  • you fail to comply with the conditions of the grant.
  • you completed the application form fraudulently or negligently.

Acknowledging the grant

  • You are asked to acknowledge the grant by using the Council’s logo on promotional and publicity materials for your Project – the logo and guidelines on its use are available from the Arts Service – or in writing by using the phrase Support by the Royal Borough of Kensington and Chelsea’s Arts Grants Scheme within any written information about your Project, including press articles and event programmes.

Promoting of your project and the Arts Grant Scheme

  • The Arts Service is keen to promote your Project and recommends your engaging with the Arts Service social media accounts on Facebook and Twitter by following and tagging on Twitter @RBKCculture and on Facebook/RBKCCulture.
  • The Arts Service requires between three and five high quality images of your project, along with the following confirmations:
    • photographer credit
    • confirmation of consent and permission of people featured in the images (see GDPR statement)
    • permission to allow the Council to make use of your project details for internal and external promotion (see GDPR statement)
  • If the Council wishes to feature your project as part of the Arts Grants Scheme’s promotion, the Arts Service will endeavour to inform you beforehand.
  • Please contact [email protected] regarding all of the above.

GDPR statement

To comply with the Royal Borough of Kensington and Chelsea’s commitments under the GDPR and UK Data Protection Act 2018, we require you to ensure the following in relation to any data captured as part of your Project:

  • processed lawfully, fairly and in a transparent manner.
  • collected for a specific and legitimate purpose. It will not be used for anything other than this stated purpose.
  • relevant and limited to whatever the requirements are for which they are processed.
  • accurate, and where necessary, kept up to date. Any identified inaccuracies will be amended or removed without undue delay.
  • stored for as long as required, as specified on our records retention policy.
  • secured with appropriate solutions, which protect the data against unauthorised or unlawful processing and against accidental loss, destruction or damage.
  • For more information about how personal data is processed by the Council.

Invitations and tickets

  • Where possible and appropriate, the Arts Grants Advisory Panel and Arts Service are keen to attend projects funded by the Scheme. Please try to ensure invitations are shared with the Arts Service at least three weeks in advance of the project/event start date.

Notes

  • Please liaise with the Special Events Team in advance, if your project involves activity in an outdoor public space [email protected].
  • Please liaise with the Film Office in advance, if your project involves filming in any public space with a crew of five or more [email protected].
  • All grant recipients are expected to be compliant with any re-introduced Covid-19 Government guidance and restrictions. 

Last updated: 17 August 2024