Arts Grants Advisory Panel Terms of Reference
1. The role of the Arts Grants Advisory Panel
Assess and score arts grant applications and recommend grant on behalf of the Council’s Culture Service. This includes reading and assessing a longlist of applications meeting the eligibility criteria in each funding round.
Produce annual reports summarising the number and outcome of applications awarded funding. This will be led by the Arts Service.
Contribute to an annual review of the grant making process and criteria, facilitated by the Culture Service.
Further the aims of the Council’s Culture Plan, and ensure that the funding awarded reflects the priorities outlined in Our Council Plan.
Support and where possible, attend or participate in successful projects or activities.
2. Panel composition
Arts Grants Advisory Panel is made up of a maximum number of ten members.
There will be a maximum of ten Arts Grants Advisory Panel Members.
Membership is open to residents of the Royal Borough of Kensington and Chelsea with a professional or personal interest in creative activity, and demonstrable engagement with their local community.
Members commit to serving 24 months on the panel.
New panel members will be recruited every two years through an open call.
Members commit to serving 24 months on the panel from 2023 to 2025, overseeing two rounds of Grant making.
New panel members will be recruited every two years through an open call and selected by the out-going panel.
A minimum of five panel members must be present at a grant award meeting to ensure that funding decisions can be made.
Panel members must commit to attending at least one meeting during their membership.
Panel members must commit to attend at least one meeting per year.
Secretarial support for the panel will be provided by the Arts Service.
Individuals (Freelance Creative Practitioners) may not directly submit applications to the Arts Grants Scheme, while they are active Panel Members. This also applies to representatives of any organisation with no other members of full-time staff.
Should any organisation represented by a member of the panel make an application to the Arts Grants scheme that panel member will not be permitted to enter into any discussion about their application to other panel members, and will be required to leave the room whilst any decision relating to their application is made.
This applies where the organisation is the lead applicant or a named partner in any project application.
3. Provision for panel members
New panel members will be given an introductory training session ahead of undertaking any assessments.
In order to accommodate the education and work commitments of an intergenerational panel, meetings are typically held between 5pm and 7pm, Monday to Friday.
The Culture Service will provide refreshments at all meetings held in person*, which will always take place in fully accessible locations within Kensington and Chelsea.
The Culture Service will always aim to accommodate any additional access requirements, which might include travel to and from meetings.
Panel members who are registered as full-time self-employed (Freelance Creative Practitioners) are entitled to compensation at the London Living Wage hourly rate (£11.95) for time spent attending meetings, in person or online, up to a total of eight hours. Payments will be made by BACS transfer to a nominated bank account.
We regret that we are unable to offer financial compensation for those who are in full time education or a salaried representative of an organisation.
4. Frequency of meetings
The Arts Grant Advisory Panel will meet once a year for the assessment meeting. Dates for the assessment meeting will be decided in consultation with panel members and well in advance of each round opening.
Meetings are typically up to 2 hours long but may run slightly longer.
5. Advisory Panel members selected to serve from Spring/Summer 2023 to Spring/Summer 2024
Adam Baldwin
Alice Acland
Basia Briggs
Benita Ekperi
Jennie Lane
Jenny Montefiore
Jonanthan Barnett
Osasuyi Helen Erhabor
Trisha Coxon
H Tweed
Martina Margetts
Susan Bright